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How to Print Pay Stubs in QuickBooks Desktop and Online

Print Pay Stubs in QuickBooks

Being a full-fledged accounting service, QuickBooks packs some of the most basic workplace needs that are often overlooked in other applications. The Payroll service from Intuit® includes one such feature, which, in turn, can be utilized with QuickBooks Online or Desktop. For news, you can print pay stubs in QuickBooks through this quid pro quo situation. However, it would be best if you held the subscription of Intuit® Payroll to procure the utility. The rest of the blog follows on how you can print the stubs or checks in QB platforms. Read till the end.

Pay stubs are essential to give out to your employees with pay slips as they mention the deductions made from the state or federal taxes and additional deductions like insurance, etc. so, if you need any assistance while printing them out in QuickBooks, dial +1- 855 738 2784 and get a expert on the line

How to Print Pay Stubs in QuickBooks Desktop?

Here are the instructions that will help you to print the stubs in QuickBooks Desktop. Follow them step-by-step.

  1. Open your QB Desktop and click on the File tab.
  2. In the following drop-down, select Print Forms and then click on Pay Stubs.
  3. Now select the bank account you use for Payroll and select the date range, including the pay date of the pay stubs.
  4. In the next column, pick the pay stubs you ought to print.
    IMPORTANT- The user can click on the Employee drop-down to filter the stubs for certain employees.
  5. Click on Preferences to print the company and employee info on the pay stub.
  6. The user can also attach a specific message with each pay stub by entering the text in the box stating- Company Message to be printed on all pay stubs.
  7. Click on Preview to check all the details beforehand and choose Print whenever you are ready.
  8. On a different note, if you want to print only a single stub from a Paycheck, just open it in QB Desktop and click on the Pay Stub after selecting the Print icon.

How to print pay stubs on QuickBooks Online?

As a matter of fact, you might know that there are three QuickBooks Online Payroll versions. So, there are three different ways you can print pay stubs in the QuickBooks Online platform. Given are the steps for each version to do the trick.

#QuickBooks Online Payroll (Basic)
  1. Firstly, you would need to set up the pay stub printing preferences.
  2. Open QuickBooks Online and select the Gear icon to access the Settings.
  3. Click on Payroll Settings and go to the Printing section.
  4. There, click on Edit and choose Plain paper.
  5. At last, click on Save and then Done.
  6. However, if you can’t view the Printing section, go to the Preferences section and click on Paycheck Printing. There, choose Plain paper stubs and click on OK.
  7. To print the stubs, visit the Workers section in the menu and go to Employees.
  8. Click on the Paycheck list under the My Payroll section.
  9. In the end, choose the paychecks you want to print the stubs for and click on Print.

#QuickBooks Online Payroll (Enhanced)

  1. You would need to set up the pay stub printing preferences.
  2. Go to QuickBooks Online and open Setup.
  3. Click on Preferences and select the Paycheck Printing settings.
  4. Now click on Plain paper stubs and choose OK.
  5. To print the stubs, go back to the menu and select Payday.
  6. Click on the Paycheck list and choose the paychecks you want the stubs for.
  7. Click on View Print and select the printer icon.
#QuickBooks Online Payroll (Assisted)
  1. Open QuickBooks and click on the View paycheck list.
  2. Choose the paychecks you want the stubs for and click on Print.
  3. At last, click on the printer icon to print the stubs.

How to reprint pay stubs in QuickBooks Online 2019?

The following are the steps to reprint pay stubs in QuickBooks Online:

  1. Open the QuickBooks Online and go to Workers settings.
  2. Select the Employees tab and click on the Paycheck list.
  3. Now select the paychecks you want to print and change the Date Range if necessary.
  4. Click on Print and as soon as a PDF appears on the screen, select the Printer icon.
Does QuickBooks generate pay stubs? (FAQ)

Yes, QuickBooks print pay stubs and as a user, you also have the option to create them. However, you must own the subscription to Intuit® Payroll services.

Where can I print my pay stubs in QuickBooks? (FAQ)

The users can print out a pay stub in QuickBooks through the Payroll feature only. If you don’t own the subscription for the Intuit® Payroll services (any version), then you won’t be able to create or print the stubs and checks in your QuickBooks application.

In the end, we would like to end our blog on the popular users’ query of “How to print pay stubs in QuickBooks Desktop and Online”. We hope that the content written here will be relevant to your searched queries and, at the same time, helps you to solve all the issues you face if any. However, if there is anything that we missed out on here, clear it out by dialing toll-free number +1- 855 738 2784 anytime.

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