QuickBooks Desktop has Reached the Expiration Date: Quick Fixes

Last Updated on March 14, 2024

QuickBooks once installed onto the host server and workstations do not require validating the license every now and then. Yet, there have been cases reported when clients have to go in and re-validate license every week or so. QuickBooks desktop has reached the expiration date error seems to come up when QuickBooks is unable to connect to QBW32.exe file. Users at times encounter the issue with the following warning: “QuickBooks Desktop has expired. To continue using QuickBooks Desktop, you must buy QuickBooks Desktop now”. The temporary fixes are available by entering the license and validating it. But, here we are going to provide you the permanent solution to QuickBooks Desktop has expired and will no longer open company files error.

Get help with Warning: QuickBooks Desktop has Expired by dialing Support Number 1.855.738.2784. Experts will give you quick fix so that there isn’t a need to go after temporary fixes.

Why Error Message QuickBooks Desktop has Expired Appears Frequently?

A number of reasons have been observed that bubble up the error message QuickBooks Desktop has expired. Some of those reasons for frequent error occurrence are listed below:

1. You may have subscription errors in QuickBooks triggering this message.
2. Your subscription details might not be updated in the CAMPS portal.
3. A damaged Windows file may restrict QuickBooks Desktop from connecting to online services.
4. A problem with the file where QuickBooks saved your product and license info may cause this error.
5. Problems with the internet connection may trigger this error.
6. Your QuickBooks license registration might be damaged.
7. Server issues may need fixing for this error to go away.

Step-by-Step Methods to Remove QuickBooks Desktop Has Expired Warning

Here’s what you need to do to fix the QB Desktop expired message:

Solution 1: Configure the Firewall or Other Anti-virus Software Settings

Firewall configurations can help remove blockages caused by QB as follows:

1. Click on the Windows Start menu, and in the text box, type Windows Firewall to search for it.
2. Open Windows Firewall and choose Advanced Settings.
3. On the Inbound Rules, right-click and select New Rule.
4. Choose Port and then select Next.
5. TCP must be selected.
6. Into the Specific Local Ports field, enter the ports as per the QuickBooks year version.
   • QuickBooks Desktop 2020: 8019, XXXXX.
   • QB Desktop 2019: 8019, XXXXX.
   • QuickBooks Desktop 2018: 8019, 56728, 55378-55382.
   • QuickBooks Desktop 2017: 8019, 56727, 55373-55377.
7. Once you have entered the port number, click on Next.
8. Choose Allow the Connection and press Next.
9. All the profiles must be marked before you click on Next.
10. Create a rule with a name such as “QBPorts(year).”
11. Once done, click Finish.

The above steps are to be repeated so as to create outbound rules.

Open QuickBooks and check if QuickBooks Desktop has expired warning is gone.

Solution 2: Remove the EntitlementDataStore.ecml File

Because a damaged license registration file can cause problems with QB Desktop, resolve the issue as follows:

• If QuickBooks desktop is open, close it.
• Look that no QuickBooks processes must be running.

1. Use Ctrl+ Shift + Esc keys to open Task Manager.
2. Choose the Processes
3. With the help of Processes Name header, sort the processes alphabetically.
4. Search for the variations of exe and select it to End Task.

Open the entitlement data folder for your operating system and version of QuickBooks with the steps below:

1. Open the Run window by using the Windows + R keys together.
2. Enter C:\ProgramData\Intuit\Entitlement Client\v8 (or v6) and press Enter. (The folder location is the same for all QuickBooks Desktop and QuickBooks Desktop Enterprise versions.)
3. When you have found the file, right-click on it and choose Delete.
4. Click Yes to confirm the deletion process.
5. Register the QuickBooks application again and see if error message QuickBooks Desktop has expired is gone.

Solution 3: Update QuickBooks Desktop and the Database Server Manager

You may need updated versions of QB Desktop and server manager to remove the expiration message in QB Desktop:

1. Download the latest version of QuickBooks.
2. In the Select Country dropdown, choose your country.
3. Similarly select, Product and Version, then hit on Search.
4. Get Updates and save the downloaded file at easily accessible location.
5. Open the downloaded file from your saved location to install it.
6. This will also update QuickBooks Database Server Manager.
7. Reboot the server after the installation.
8. After the server is updated, the workstations will display the following message: The Company file needs to be updated to work with this version of QuickBooks Desktop.
9. There might be a prompt to create the backup, follow the steps as the database structure can be modified.
10. Once the process is completed, open the file.

Solution 4: Use QuickBooks File Doctor Tool

The QB File Doctor tool can benefit while removing the expiration date message:

• Close QuickBooks and download the QuickBooks Tool Hub.
• Save the file at an easily accessible location.
• Open the location where the exe file was downloaded.
• With the on-screen instructions, install the QuickBooks Tool Hub after agreeing to the terms and conditions.
• When QuickBooks Tool Hub has opened, click on the Company File Issues
• Click Run QuickBooks File Doctor.
• QuickBooks file doctor may require a minute to open before it works on QuickBooks Desktop has expired issue.
• In QuickBooks File Doctor, select your company file from the drop-down menu. If you don’t see your file, select Browse and search to find your file.
• Choose Check your file (middle option only).
• Press Continue after that.
• Enter your QuickBooks admin password and then select Next.

Solution 5: Run QB Install Diagnostic Tool

A damaged Windows file might trigger the QuickBooks Desktop has reached the expiration date message. Remove this issue as follows:

1. Download and use QB Tool Hub.
2. Select Installation Issues.
3. Select QB Install Diagnostic Tool.
4. Run the scan and rectify the issues.

Solution 6: Enter CAMP(s) to Update Billing Info

Ensure your QB billing details are updated as follows:

1. Enter the Customer Account Management Portal (CAMPs) with administrative privileges.
2. Choose QuickBooks Desktop from your list of products and services.
3. Click on “Details” adjacent to your QuickBooks Product.
4. Click “Edit” next to your Payment Method and proceed to update your payment information. Once you’ve made the necessary changes, select “Save and Close.”
5. Launch QuickBooks Desktop.
6. Navigate to the Help menu and hover your cursor over “Manage My License.” From the dropdown menu, choose “Sync License Data Online.”

Solution 7: Verify Your Internet Connection Settings

To check the reliability of your secure internet connection, access a web browser and visit the banking website.

If you encounter difficulties accessing the banking page, it means QuickBooks won’t be able to receive updates. In such a case, contacting your internet service provider (ISP) for assistance is advisable.

However, if you can successfully access the banking website, proceed to follow these steps in QuickBooks Desktop:

1. Go to the Help
2. Choose Internet Connection Setup.
3. Select the option that says use this computer’s internet connection settings for this application.
4. Click Next.
5. Select Advanced Connection Settings.
6. On the Advanced tab, choose Restore Advanced Settings.
7. Click OK.
8. Select Done.
9. Now, you can proceed to update QuickBooks Desktop once more.

With the steps above on frequent warnings of QuickBooks Desktop has expired or QuickBooks Desktop Has Reached the Expiration Date, we aimed at a permanent fix. If, after a while, the error message QuickBooks Desktop has expired still pops up, contact us at 1.855.738.2784 for better troubleshooting help and assistance.

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Edward Martin

Edward Martin is a Technical Content Writer for our leading Accounting firm. He has over 10 years of experience in QuickBooks and Xero. He has also worked with Sage, FreshBooks, and many other software platforms. Edward’s passion for clarity, accuracy, and innovation is evident in his writing. He is well versed in how to simplify complex technical concepts and turn them into easy-to-understand content for our readers.