Last Updated on February 6, 2026
You can reprint checks in QuickBooks Online and Desktop to replace damaged, lost, or inaccurately printed checks. This would ensure that the records are accurate and would allow re-issuance and re-entering data for checks. Some of the most common reasons for reprinting checks include paper jams, printer misalignment, or replacing lost payroll checks. The reprinting process allows you to create a new and valid copy of the same check with the same transaction data. This can boost your workflow and have a positive impact on your important accounting and bookkeeping processes. We will cover the steps you need to know to reprint checks in QuickBooks Online and Desktop in this blog.
Are you having trouble reprinting your checks in QuickBooks? Contact our Accounting Helpline experts at 1.855.738.2784 today to resolve your issue in no time!
Reprint Checks in the QuickBooks Online Website | Guided Steps
You can reprint checks in QuickBooks Online website using the steps given to you below:
- Click on the Type report name here dropdown menu.
- Search for and click on Check Detail.
- Choose the check you wish to print from the report.
- Click on Print.
- Hit Print again to open the PDF in a new tab.
- Click on the printer icon.
- Press Print.
- Close the window.
This would reprint checks in QuickBooks Online.
Change Your Printing Preferences in QB Online
If you wish to change your printing preferences in QuickBooks Online, follow the steps given below:
- Click on the Settings icon.
- Press the Payroll settings option.
- Select the edit icon beside Printing.
- Choose how you wish to print your paycheques:
- Choose the Plain paper stubs option to print the pay stubs to go along with the handwritten cheques.
- Choose the Preprinted QuickBooks-compatible voucher cheque stock (takes 3-5 days to activate) option to make QB print your company and banking information on the stock, along with the payee information.
- Enter the number of copies to print.
- Select whether to print your business contact phone number on the pay stubs.
- Hit OK.
- The Printer Setup page would open.
- Follow the onscreen instructions to test the paper alignment on your printer.
This would change your printing preferences in QB Online.
Reprint Payroll Checks in QuickBooks Online
To reprint checks in QuickBooks Online Payroll, follow the steps that are given to you below:
- Navigate to Payroll.
- Click on the Paycheck List below the Run Payroll button.
- When the report page opens, mark all the checkboxes for the pay stubs or paycheques you wish to print.
- Press Print.
- A PDF would open in a new tab.
- Hit Print again.
This would reprint a check in QuickBooks Online.
Reprint Paychecks in the QuickBooks Desktop Application | Guided Steps
Listed below are the guided steps you can use to reprint the paychecks in the QuickBooks Desktop application:
- Navigate to the Lists menu.
- Proceed to click on the Chart of Accounts.
- Double-click the bank account you use for payroll.
- Double-click the paycheck you wish to reprint.
- Press Print.
- If you wish to print more than one check:
- Select Print Later.
- Hit Save & Close.
- Note: Repeat this step for each paycheck you wish to reprint.
- Click on the File menu.
- Choose the Print Forms option.
- Hit Paychecks.
- Select the paycheck(s) you wish to print.
- Click on OK.
- Review your printer settings and check the style.
- Press Print.
- When you’re finished, hit Save and Close.
This would help you reprint checks in QuickBooks Desktop.
Set Up Your Printing Preferences in QB Desktop
You can set up your printing preferences in the QuickBooks Desktop application with the steps given below:
- Navigate to the File menu.
- Proceed to click on the Printer Setup option.
- Click on the Form Name dropdown menu.
- Then, press Check/Paycheck.
- Go to the Settings tab.
- Choose your Printer Name and Printer Type.
- Select your Check Style of Voucher, Standard, or Wallet.
- Choose the additional options to print your company name and address, logo, or image.
- Hit OK.
This would set up the printing preferences in QB Desktop.
Print Paychecks in QB Desktop
If you want to print paychecks in QuickBooks Desktop instead of reprinting, follow the guide below for the accurate steps:
- Navigate to the File menu.
- Click on the Print Forms option.
- Press the Paychecks option.
- Select your payroll Bank Account from the dropdown menu.
- Ensure the number in the First Check Number field matches the first check number in your printer.
- Choose Paycheck or Direct Deposit:
- If you select the Direct Deposit option, QBDT will print deposit advice forms for direct deposit paychecks. These forms are non-negotiable checks printed on the same check stock you use for regular paychecks. You can give these to your employees as pay stubs.
- Hit OK.
- Take a final look and reconfirm your print settings.
- Select the Print option.
This would print checks in QuickBooks Desktop.
Reprint Checks in QuickBooks – A Quick View Table
In the table below is given a concise summary of this blog on the topic of reprinting paychecks in QuickBooks Online and Desktop:
| Description | You can reprint checks in QuickBooks Online and Desktop to replace damaged, lost, or inaccurately printed checks. This would ensure that the records are accurate and allow reissuance and re-entry of data for checks. Some of the most common reasons for reprinting checks include paper jams, misaligned printers, or the replacement of lost payroll checks. The reprinting process allows you to create a new and valid copy of the same check with the same transaction data. This can boost your workflow and improve your key accounting and bookkeeping processes. |
| Steps to do it in QBO | 1. Click on the Type report name here dropdown menu. 2. Search for and click on Check Detail. 3. Choose the check you wish to print from the report. 4. Click on Print. 5. Hit Print again to open the PDF in a new tab. 6. Click on the printer icon. 7. Press Print. 8. Close the windows. |
| Steps to do it in QBDT | 1. Navigate to the Lists menu. 2. Proceed to click on the Chart of Accounts. 3. Double-click the bank account you use for payroll. 4. Double-click the paycheck you wish to reprint. 5. Press Print. 6. If you wish to print more than one check: 7. Select Print Later. 8. Hit Save & Close. Note: Repeat this step for each paycheck you wish to reprint. 9. Click on the File menu. 10. Choose the Print Forms option. 11. Hit Paychecks. 12. Select the paycheck(s) you wish to print. 13. Click on OK Review your printer settings and check the style. 14. Press Print. 15. When you’re finished, hit Save and Close. |
Conclusion
You can reprint checks in QuickBooks Online and Desktop to replace damaged, lost, or inaccurately printed checks. This would ensure that the records are accurate and allow reissuance and re-entry of data for checks. Some of the most common reasons for reprinting checks include paper jams, misaligned printers, or the replacement of lost payroll checks. The reprinting process allows you to create a new and valid copy of the same check with the same transaction data. This can boost your workflow and improve your key accounting and bookkeeping processes. We have covered the steps you need to know to reprint the checks in the QB Online website and the QB Desktop app in this blog.
If you are facing any issues while reprinting checks in QuickBooks, feel free to contact our Accounting Helpline experts at 1.855.738.2784 today, who can resolve your problem at a moment’s notice!
FAQs
How can I reprint checks in QuickBooks Online?
You can reprint your checks in QuickBooks Online with these steps:
– Click on the Type report name here dropdown menu.
– Search for and click on Check Detail.
– Choose the check you wish to print from the report.
– Click on Print.
– Hit Print again to open the PDF in a new tab.
– Click on the printer icon.
– Press Print.
– Close the window.
How can I reprint checks in QuickBooks Desktop?
You can reprint checks in QuickBooks Desktop app with the steps given below:
– Navigate to the Lists menu.
– Proceed to click on the Chart of Accounts.
– Double-click the bank account you use for payroll.
– Double-click the paycheck you wish to reprint.
– Press Print.
– If you wish to print more than one check.
– Select Print Later.
– Hit Save & Close.
– Note: Repeat this step for each paycheck you wish to reprint.
– Click on the File menu.
– Choose the Print Forms option.
– Hit Paychecks.
– Select the paycheck(s) you wish to print.
– Click on OK.
– Review your printer settings and check the style.
– Press Print.
– When you’re finished, hit Save and Close.
How to set up printing preferences in QuickBooks Desktop?
You can set up printing preferences in the QB Desktop application with the steps given below:
– Navigate to the File menu.
– Proceed to click on the Printer Setup option.
– Click on the Form Name dropdown menu.
– Then, press Check/Paycheck.
– Go to the Settings tab.
– Choose your Printer Name and Printer Type.
– Select your Check Style of Voucher, Standard, or Wallet.
– Choose the additional options to print your company name and address, logo, or image.
– Hit OK.
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Edward Martin is a Technical Content Writer for our leading Accounting firm. He has over 10 years of experience in QuickBooks and Xero. He has also worked with Sage, FreshBooks, and many other software platforms. Edward’s passion for clarity, accuracy, and innovation is evident in his writing. He is well versed in how to simplify complex technical concepts and turn them into easy-to-understand content for our readers.