Last Updated on March 14, 2022
It is advisable by numerous QuickBooks experts to make journal entries all along to have a record of transactions and sales done by your online business. However, there are other ways QuickBooks make such records within the system, but the journal entries are a way for you to double-check them and make manual notes as well if need to be. But, human errors have always been inevitable, and there could be some instances where you would need to perform some adjustments in them like removal. If you have searched for “How to delete a Journal Entry in QuickBooks Online”, then you came at the perfect place as we have jotted down all the relevant steps for it.
In journal entries, you should always try to equal the amounts of the debit and credit columns, and if they don’t happen to be, only then you would need the help of an accountant. Since the accountancy isn’t easy and cheap, you can call Support at 1.855.738.2784 to get rid of your QB accounting problems asap
Why would I Need to Delete Journal Entries in QuickBooks in the First Place?
As we have mentioned earlier, there could be instances where you might make mistakes while creating journal entries. So, in order to edit them or delete a recurring journal entry in QuickBooks, you would need to perform the given steps that we have mentioned below. However, if you delete the journal entries in QuickBooks, it may cause certain errors in balancing accounts. So, a better alternative would be to reverse the entries that keep a trail for any future queries to neutralize the potential balancing issues.
How to Reverse a Journal Entry in QuickBooks Online?
Below are the instructions to edit a journal entry in QuickBooks Online. Follow them step-by-step.
- Open QuickBooks Online and go to Setting by clicking on the Gear
- Click on the Chart of Accounts tab and select the appropriate account for the transactions.
- Choose View Register under the Action column and click on the journal entry you want to reverse.
- Click on Edit and select Reverse in the transaction window.
Important– When a journal entry is reversed, the QuickBooks Online creates a new entry with the original entry no. but followed by an ‘R’. The entry will be dated as the first day of the month the original transaction was registered, and it’s Debit and Credit amounts will be reversed as well. All the remaining info will remain intact as the original transaction.
- In the end, click on Save and Close or Save and New.
How to Remove Journal Entries from QuickBooks?
Follow these steps to delete a journal entry in QuickBooks Online.
- Open QuickBooks Online and click on the Gear icon to access Settings.
- Click on Chart of Accounts and look for the transaction you want to delete the entry.
- Under the Action column, click on View Register.
- Click on the Journal Entry and choose the Delete However, you cannot delete multiple journal entries in QuickBooks Online as no such feature is currently available in this version.
- A confirmation message will blink on the screen. Click on Yes to delete the transaction entry.
Important– It is also possible for the accountant to make an adjusting journal entry when connected with the company file.
How to Delete General Journal Entry in QuickBooks?
Given are the steps for you to remove a general journal entry in QuickBooks manually:
- Open QuickBooks Online and select Company mmenu.
- Click on Make General Journal Entries and navigate to the Main tab.
- Click on the left arrow at the top of the Make General Journal Entries window to get to the previous window, in order to select the GJE(s) that you want to be removed.
- However, if you know the number of the GJE, you can easily find and delete the entry by clicking on Find and putting the entry no. in the blank field.
Important- Before you delete entries in QuickBooks, make sure to backup your company file in order to retrieve the older data in case of file corruption on the same day.
At this point, we would like to conclude our blog on the query of “How to Delete a Journal Entry in QuickBooks Online”. We hope that the content written here is relevant to the mentioned query of users, and it helps them to carry out the given task efficiently. However, if this is not the case to be and you are facing unexpected errors in the process, call on error support number 1.855.738.2784 anytime.
Edward Martin is a Technical Content Writer for our leading Accounting firm. He has over 10 years of experience in QuickBooks and Xero. He has also worked with Sage, FreshBooks, and many other software platforms. Edward’s passion for clarity, accuracy, and innovation is evident in his writing. He is well versed in how to simplify complex technical concepts and turn them into easy-to-understand content for our readers.